Send the original file when you can
The original design file gives your manufacturer more useful information than a screenshot. Keep editable artwork available and ask which file format is needed for the chosen production method. Vector artwork and high-resolution raster images serve different purposes; confirm the requirements for your specific project.
Show the placement
Provide a mockup showing the front, back, sleeves or other areas that need decoration. Add placement dimensions and design size rather than relying on the proportions of a reference image. If a design appears in several sizes or colors, identify each version clearly.
Make color expectations clear
Screens can display colors differently. If a particular color matters to your brand, discuss an appropriate physical reference or color standard. Ask how the chosen fabric and decoration process may affect the finished appearance.
Review the proof
Check spelling, artwork version, placement, size and colors before giving approval. For embroidery, discuss small text and fine details with the manufacturer; the design may need adjustments for the stitched result. Request clarification on anything you cannot assess from the proof.
Confirm permission to reproduce
Use artwork you own or have permission to reproduce. Keep relevant brand or team authorizations available. An organized artwork package helps everyone work from the same approved information.